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ComputerWork: Jobs for Technical People


Torrance, California - USD Full Time Posted: Friday, 12 October 2018
GENERAL SUMMARY:The Document Specialist is responsible for maintaining the integrity of the Phenomenex Quality Management System by coordinating all aspects and our Document Management System (DMS). This includes ensuring use of correct templates, documents are reviewed by appropriate subject matter experts, training is assigned, and documents are approved in a timely manner. The Document Specialist will take the initiative to learn and trouble shoot Document Management System Software issues and provide DMS training. DUTIES AND RESPONSIBILITIES:1. Maintains the daily operation of Phenomenex Document Management System (DMS)2. Reduces the complexity of documents by challenging their need and consolidating documents3. Ensures documents owners are assigned as appropriate and training needs are established. 4. Ensures documents cross reference appropriate upper and lower level documents5. Manages Periodic Review Process6. Issues escalation notices when document exceed established timelines7. Issues monthly Training Gap Report and escalation notices for late training assignments8. Writes and edits documents to ensure compliance with ISO 9001, ISO 13485 and cGMP 9. Helps others with flow charts and document writing10. Participates in Internal Audits11. Prepares for and participates in the annual ISO 9001 surveillance audit. 12. Challenges the status quo, simplifies processes and initiates continuous improvements. 13. Provide DMS Training for new hires, Editors and Subsidiaries14. Provides vacation relief and other job-related functions, as assigned. 15. Follows all safety procedures, without exception.
KNOWLEDGE, SKILLS AND EXPERIENCE: College Degree preferred. Two to four years of work experience required Excellent writing, verbal communication and presentation skills Analytical in thinking and presenting ideas Ability to resolve conflict, work on teams and meet deadlines Proficient with Word, Excel, Document Management Able to apply Quality Tools, such as 5 Why, Flow Charts, Pareto Analysis and Auditing Knowledge of ISO 9001 and auditing preferred Working knowledge of Microsoft Dynamic AX preferred

Torrance, California, United States of America
10/12/2018 10:55:43 AM

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